How to set up and pay for a Rev.com subscription

Brief description of Rev.com services and instructions on how to pay for a Rev.com subscription.

Rev.com provides human transcription of audio/video (high accuracy), AI transcription (fastest), human captions, AI captions, global subtitles, and other services. UM departments can create an account on Rev.com and choose a subscription that fits their needs.

 

Rev.com requires payment by Procard. Because Procard use is restricted by default, employees must follow the Procard/Grizmart workflow to remove the restriction and complete the purchase. Rev.com is already a registered Grizmart vendor.

 

Following this process ensures compliance with university and state purchasing requirements.

 

Step 1: Start the Grizmart Requisition

1. Estimate your annual cost: Work with your department’s financial professional to estimate your yearly Rev.com spending.
2. Open the “Renewal Software Requisition” form in Grizmart:
   • Vendor: Rev.com
   • This form satisfies state requirements for Accessibility, Information Security, and Legal review.

 

Step 2: Complete the Requisition Form

1. Vendor Contact Information:
   • Name: No Name
   • Email: noname@umontana.edu
2. Description: Include a brief description of the subscription, the number of users, and the subscription level.
3. Estimated Annual Spend: Enter the total estimated cost for the fiscal year.
4. Purchase Order (PO) Number: Enter P0000000 in the “Purchase Order to Renew” field.
5. Dates: Use fiscal year dates (e.g., July 1 – June 30, 20XX).
6. Supporting Documents: Upload a copy of your quote or a screenshot showing the subscription cost.

 

Step 3: Note the Procard Payment

• After entering your index/account, add a comment stating “This will be a Procard transaction. Cardholder: [Name of cardholder].”
• Submit your requisition.

 

Step 4: Remove the Procard Restriction

Once the Procard PO is created in Grizmart:

1. Attempt the purchase on Rev.com with your Procard.
2. The first attempt will be declined — that’s expected.
3. The IT Finance and Business Manager will then work with the PATH Desk to remove the restriction.
4. Once approved, your Procard will remain open for Rev.com charges for the rest of the fiscal year.

Important: Your Procard may only be used for monthly Rev.com subscription payments.

 

Additional Notes

• Why this process exists: Some vendors (like Rev.com) require payment by credit card. To maintain compliance, the university uses a Grizmart Procard workflow that still tracks these purchases.
• Identifying Procard POs:
  • Procard POs have 9 digits after “P0.”
  • Regular Banner POs have 7 digits.